The hourly rates form is one of the most important parts of your listing. While listing rates is optional, without them you will not appear in rental searches by rate. Beyond giving renters a guideline of what your space will cost, hourly rates perform the following functions:
- Rates are displayed on the listing.
- They're used in searches by rate.
- Rates are also used to display availability when uploading a calendar. Rates are defined by time periods because they display when your venue is open and closed.
- The rates are also used to calculate the cost for rental requests and receipts. This is why more than one number in a form field is not accepted because the system wouldn't be able to calculate a total.
In order to achieve maximum flexibility while still giving renters a guideline of what your space will cost, spaces can have multiple hourly rate forms.
Each rate form is defined by the following criteria:
- Days the space is available, and the rate applies.
- Hours the rate is in effect.
- Uses the rate is permitted for.
- And the cost of the rate itself.
We understand that venues have different cost models for their spaces, so the hourly rates form has been designed with flexibility in mind.
For our first example, we'll use a studio that has one hourly rate the entire time it's open.
- The studio is available 7 days a week from 10am-10pm.
- The rate is $15 per hour with no special member or non-profit rates.
- The only available use for this space are small group or one on one uses.
In this case. We'll only need one hourly rate.
Displaying a Range of Rates
Now let's take a space with three different prices depending on the usage:
I have three different prices for the space depending on usage: Rehearsal, Class, Anything Else (auditions, performance, special event, etc.) Each of these uses is more expensive on the weekends when the space is in greater demand.
The weekday rates per hour look like this:
And the weekend rates per hour look like this:
Because there are 12 possible prices for renters I will need different rate schedules.
Here is a sample of what the weekday rehearsal form will look like:
Note: Only the weekday and rehearsal boxes are checked.The nonprofit rates are in the lower right corner.
For contrast, here is the weekend ‘other uses’ form. Notice that because they all have the same rental rate, all uses besides classes and rehearsals are checked off:
Once you have all six hourly rates forms filled out for the Dance Studio, renters will see a range of rates for each space usage.