In Artful.ly, an "Event" is a run, and "Shows" are the individual orrucences, performances, showings—or whatever you want to call them. To sell tickets to anything, you first need to create an event, and then add at least one show. To add a new event, follow these steps.
- From the Sell menu, select New Event.
- Enter the the name of the event you are organizing and name of the venue where it is being held. Click Create Event.
Once you start creating the event you'll be walked through writing your event details. These consist of the what, who, where, and why of your event. After your details are in order, you'll add shows to indicate when the event will happen.
The first Event Details page is all the info about your event.
- Event Name - If you want to change the name from what you first entered when creating the event, here's where that happens.
- Subtitle - If your event has a subtitle or a tagline, you can use this optional field.
- Producer - You can add your organization name to this field, or if you're producing an event in partnership with another organization, you can credit them here, too. This is an optional field.
- Description - Here's where you'll tell people what you want them to know about the event before they buy tickets.
- Contact email for patrons - A email address is required for your fans to contact you if they have questions about the event. This will appear on your event storefront.
- Contact phone for patrons - A phone number is not required, but we encourage you to provide one whenever possible. This will appear on your event storefront.
- Members Only - If the Memberships Kit is active on your account, you can check this box to make it only available to people who hold a membership with your organization and are signed in.
One you've filled in your About details, click Save & Next.
On the Venue page, fill in the location information including:
- Venue Name (if you need to edit it)
- Zip code.
Venue information is not required, but if you don't provide it you'll have to follow up with ticket buyers about where they need to go. You also have the option to show or hide the Google map on your Storefront. Once those details are entered, click Save & Next.
Your prices page works as a template for the shows you'll eventually schedule. Creating ticket types has a lot of options, so we recommend also checking out this article: Setting Ticket Prices & Capacity. Click Save & Next to move on to the next section.
Uploading an image will add it to your storefront. We strongly recommend adding one. If you decide you don't like the image you uploaded, simply upload another in its place.
Want to collect a little more information from your fans when they check out? You'll do that through special instructions. More information can be found here: Ask Your Fans a Question at Checkout.
Now that you've set up information about the run of your event, you need to create "Shows" for each instance or performance of the event. Learn how to set up shows in Creating Shows.